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Job Seeker Email Signature Templates

Between roles, the company field is the awkward part. These signatures use it for your city or field instead, keep your target title under your name, and give a hiring manager one link to click.

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11 templates · most relevant first

Between Roles

Your field and city in place of an employer, a dashed rail, and one portfolio link — nothing a hiring manager has to decode.

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Application Portrait

Photo, current title, a slim rule and a portfolio link — the signature on every application follow-up.

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Candidate Card

Centered and understated with a resume link and one LinkedIn icon — quietly confident.

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Recruiter Reply

Name, target role and LinkedIn on two lines — for recruiter replies that need no more.

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Degree Rail

Program and graduation year under your name, a dotted rail, and LinkedIn — nothing you don't have yet.

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Campus Portrait

A rounded portrait beside your degree line, with a link to the portfolio or résumé recruiters ask for.

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One signature: Customize and paste it free.

Google Workspace team: Apply this design to everyone — no employee setup or copy-and-paste.

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Office Hours

Name, program and one LinkedIn icon on two lines — the right amount for emailing a professor.

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Student Card

Centered photo, capitals name, an indigo rule and a link to your portfolio — for internship and research outreach.

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Intern Portrait

Rounded photo, studio accents and a dotted rule — professional enough for the company you're interning at.

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Student Sidebar

Square portrait to the right of an indigo rail, your programme under your name and a link to your portfolio.

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Framed Student

Text-only in a hairline frame with an indigo dotted rail — tidy for internship applications, no photo required.

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One signature: Customize and paste it free.

Google Workspace team: Apply this design to everyone — no employee setup or copy-and-paste.

Customize a template freeSet up my Google Workspace team

What to include

  • The role you're applying for in the title field.
  • Your city or specialty in the company field.
  • One link: portfolio, résumé or LinkedIn.
  • A phone number recruiters can reach you on.

What works for job seekers

  • 1

    Title field: the role you're applying for, not the one you left. Company field: your city or specialty.

  • 2

    One link — portfolio, résumé or LinkedIn. A hiring manager won't click three.

  • 3

    Keep the color quiet. Ink, slate or navy read as considered; the résumé should do the standing out.

Common questions

What do I put where the company name goes?
Your city, or a short line about your field — 'Product Design · Chicago'. It renders as the brand line, so it reads as context rather than an employer.
Should I link my résumé directly?
A PDF link works if the file is hosted somewhere stable. LinkedIn is the safer default because it never goes out of date between applications.

Every template here is free to customize in the signature generator and install yourself. If your company runs on Google Workspace, the same design can be applied to every employee from the admin side — see how team management works.

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