Privacy Policy

We use information to:

• Provide, maintain, and improve the Services
• Authenticate users and administrators
• Create and manage email signatures
• Synchronize signatures across Google Workspace accounts
• Manage Workspace integrations and permissions
• Provide customer support
• Monitor product performance and reliability
• Detect and prevent fraud, abuse, or unauthorized access
• Process billing and subscriptions
• Send administrative and service-related communications
• Comply with legal obligations

We do not sell personal information for monetary consideration.

MailSignatures.io’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Specifically:

• We only use Google Workspace and Gmail data to provide or improve user-facing features directly related to the Services.
• We do not use Google Workspace API data to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models.
• We do not use Google user data for advertising purposes.
• We do not sell Google user data.
• We do not transfer Google user data to third parties except as necessary to provide and support the Services, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
• Access to Google user data is restricted to authorized personnel, subprocessors, and systems necessary to operate the Services.

MailSignatures.io may request access to certain Google Workspace permissions and OAuth scopes in order to provide core functionality, including:

• Managing Gmail signature settings
• Synchronizing signature templates
• Accessing basic user profile information
• Reading Workspace directory information
• Applying signature settings across your organization’s authorized Google accounts

These permissions are used solely to provide requested functionality within the Services.

For organizations using Google Workspace administrator features, MailSignatures.io may use Domain-Wide Delegation (“DWD”) permissions authorized by Workspace administrators.

These permissions allow authorized administrators to manage Gmail signature settings and related functionality on behalf of users within their organization.

Workspace administrators are responsible for:

• Obtaining any necessary internal authorizations
• Managing Workspace access permissions
• Revoking access when appropriate
• Ensuring organizational compliance obligations are met

MailSignatures.io only accesses Workspace data necessary to perform authorized administrative functions.

We may use cookies, local storage, analytics tools, and similar technologies to:

• Keep users authenticated
• Remember preferences and settings
• Analyze traffic and usage patterns
• Improve functionality and performance
• Monitor reliability and security

You may control cookies through your browser settings.

Where legally required, we honor applicable opt-out preference signals, including Global Privacy Control signals.

We may share information with:

• Service providers and subprocessors
• Cloud hosting providers
• Payment processors
• Analytics and monitoring providers
• Customer support platforms
• Legal authorities where required by law
• Successors in connection with a merger, acquisition, financing, or asset sale

We require third parties to maintain appropriate confidentiality and security protections.

We do not sell or share personal information for cross-context behavioral advertising.

We retain personal information only as long as reasonably necessary to:

• Provide and maintain the Services
• Comply with legal obligations
• Resolve disputes
• Enforce agreements
• Maintain legitimate business records

Retention periods may vary depending on the type of information and applicable legal requirements.

Google Workspace and Gmail data described in Section 1.B — including OAuth tokens and imported directory information — is deleted, and the associated Google OAuth tokens are revoked with Google, promptly when you disconnect your Google Workspace or delete your MailSignatures.io workspace.

Limited security and administrative records (such as sign-in and workspace-change logs) may be retained for up to 13 months after account deletion for fraud prevention, security, and audit purposes, after which they are automatically deleted.

We implement reasonable administrative, technical, and organizational safeguards designed to protect personal information. These safeguards may include:

• Encryption in transit using HTTPS/TLS
• Encryption at rest for stored Google OAuth tokens
• Access controls and authentication measures
• Logging and monitoring systems
• Restricted personnel access
• Secure cloud infrastructure providers
• Security reviews and monitoring practices

No method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Depending on your jurisdiction, you may have rights to:

• Access personal information
• Correct inaccurate information
• Delete personal information
• Request portability of personal information
• Opt out of certain data sharing
• Limit use of sensitive personal information
• Appeal certain privacy-related decisions

California residents may exercise rights under the CCPA/CPRA.

To submit a privacy request, contact us at mailsignatures.io/support or support@mailsignatures.io.

We may verify your identity before fulfilling certain requests. We will not discriminate against users for exercising applicable privacy rights.

Users and administrators may revoke MailSignatures.io access to Google accounts at any time through:

• Google Account security settings
• The Google Workspace Admin Console
• MailSignatures.io account settings

Revoking access may disable certain functionality within the Services.

The Services are not directed to children under 13 years of age, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child in violation of applicable law, we will take appropriate steps to delete it.

Our Services are operated from the United States. If you access the Services from outside the United States, you understand that your information may be transferred to, processed, and stored in the United States and other jurisdictions where our service providers operate.

The Services may contain links to or integrations with third-party websites, applications, or services. We are not responsible for the privacy practices or content of third-party services.

We may update this Privacy Policy from time to time. When material changes are made, we may update the effective date and provide additional notice where required by law. Your continued use of the Services after changes become effective constitutes acceptance of the revised Privacy Policy.

If you have questions about this Privacy Policy or our privacy practices, please contact us:

California residents have additional rights under California law, including rights under the CCPA and CPRA. Subject to applicable exceptions, California residents may request:

• Disclosure of categories and specific pieces of personal information collected
• Disclosure of categories of sources of personal information
• Disclosure of business purposes for collecting personal information
• Disclosure of categories of third parties receiving personal information
• Deletion of personal information
• Correction of inaccurate personal information
• Information regarding the use of sensitive personal information

California residents may designate an authorized agent to submit requests on their behalf where permitted by law.

We do not intentionally collect or use sensitive personal information except where reasonably necessary to provide the Services, comply with legal obligations, maintain account security, or operate the business. Where required by law, users may have the right to limit certain uses of sensitive personal information.

If MailSignatures.io or Visibility Brands LLC is involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of assets, information may be transferred as part of that transaction subject to applicable legal protections.

If you require this Privacy Policy in an alternative accessible format, please contact support@mailsignatures.io.